Business and Financial Services → Travel/Reimbursements → Parking Reimbursement Guidelines
Travel Expenditures (Parking Policy)
Updated 3/4/24
The University will reimburse parking expenses if it is reasonable and has a valid business purpose. Below are rules and guidelines to ensure your reimbursement complies with state regulations.
Airport Parking Reimbursement Guidelines
Tucson Airport Parking
For parking at Tucson airport, the employee will only be reimbursed the lesser of the actual amount incurred or five dollars ($5.00) per day Base parking charges.
Parking lots that meet these requirements are:
Phoenix Airport Parking
If you are departing from Phoenix International, the University will only reimburse the lesser of the actual amount incurred or six dollars and fifty cents ($6.50) per day Base parking charges
Spot Club Card
When Parking at the Phoenix Airport, you must register with the Spot Club Card to receive the reduced rate at the parking spots suggested. State employees may receive the club card from the parking lot cashier by showing their Cat Card when leaving the parking lot; the traveler will then be given a spot card and the correct rate. You can also receive a Spot Club Card online by clicking the following link to be directed to creating an account for the Spot Club. (Creating an account is free) https://theparkingspot.com/spot-club/sign-up?gCode=Stat1898
After clicking the link, you will be prompted to create an account and input your information. Below is an example of what the page will look like and the information that is being requested (1). Please, when joining as a state of Arizona employee, do not change the corporate account code and use code Stat1898. After successfully creating an account, you will be directed to your dashboard where you can print your Spot Club Card. To do so, please click on Print Spot Club Card circled in the picture below (2). The spot club card is what must be presented each time at parking locations to receive the reduced rate. An example of a Spot Club Card can be found below (3).
(1). Sign Up for Spot Club Card
(2). Dashboard
(3). Spot Club Card
Parking Elsewhere
The U of A does not have any specific rates for parking nationally like they do for Tucson and Phoenix Airport. If a business purpose is provided for the expense, then financial services will reimburse the expense if it is reasonable.
Example: Parking expenses incurred at a convention center for a conference will be accepted. However, parking to buy dinner for yourself after the conference is not acceptable as it does not further the university’s mission.
Example of an unallowable cost: Valet Parking. If valet is shown on a parking receipt, financial services will only reimburse parking not valet fees. If you are not sure if the parking expense you incurred qualifies for reimbursement, please reach out to your business office with the details.
References
University of Arizona Financial Policies (14.15 Transportation): https://policy.fso.arizona.edu/fsm/1400/1415
State of Arizona Accounting Manual: https://gao.az.gov/sites/default/files/202401/5095%20Reimbursement%20Rates%20%20240108.pdf