HomeBusiness and Financial ServicesTravel/ReimbursementsBefore you Travel

2.2. Before you Travel

Before any travel occurs a Travel Authorization Form must be completed and submitted to the Mathematics Business Office at least 10 days prior to the start of domestic travel and 30 days in advance of International travel.  Official University travel includes, but is not limited to travel for: conferences, research, sabbatical, partnership collaboration and development. This policy does not apply to personal travel.

Travel Authorization Form is required for anyone traveling on University business, even if you are not planning to request reimbursement through the UA.

NOTE: The Travel Authorization Form has a unique identifying "T" number which can be found in the top right corner of the form.  Please use a new form for each trip.

Once you complete the Travel Authorization Form please route it by pressing the adobe sign tile in the directions at the bottom of the form. Please route travel authorization forms for approvals as follows:

  • For the first signature as authorized Dept approver, please route to your supervisor. However, if your supervisor is the Department Head Doug Ulmer, he prefers to delegate the approval to the business office so please route the forms to Hanh Do, Manager, Business-Finance at htdo@math.arizona.edu
  • If the funding sources for your travel are grants, please add the second signature for fund approver and route the forms to Lien Nguyen, Accountant, Senior at liennguyen@math.arizona.edu

Note: Your signature is not required on the form unless you are requesting a travel advance. 

The Mathematics Business Office is open Monday - Friday from 8:00 am -5:00 pm except for holidays observed by the University of Arizona.

Additional Steps Required for International Travel

For International Travel you must also complete the University International Travel Registry as you will be required to provide the International Travel Registry number on the travel authorization form. If you are visiting a country which has a travel warning or is considered high risk locations, please see the "Travel to Higher Risk Locations" below for more details. All steps and information must be submitted 30 days in advance of your international travel or prior to purchasing any airfare for your travel.

Travel to Higher Risk Locations: Certain locations are considered higher risk and the reasons for this designation range from high rates of violent crime to disease outbreaks. For those registering travel to a higher risk location, UA Global Travel will email the traveler asking for Supplemental Travel Information prior to submitting the travel for review by the University's International Travel Safety & Oversight Committee (ITSOC). Additionally, UA Global Travel will reach out to the traveler's University Department to seek confirmation as to whether this travel is deemed "essential".
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